CONSTITUTION & RULES
NORTHERN BOWLING CLUB
35 WARRISTON CRESCENT
The Club shall be called NORTHERN BOWLING CLUB, hereinafter referred to as the “Club”.
The objectives of the Club are to encourage the promotion of and provide facilities for the practice of the sport of lawn bowls in Scotland and beyond and to undertake such activities incident or conducive to the furtherance of these objectives.
Membership is open to all and no application for membership will be refused on other than on reasonable grounds. There will be no discrimination on the grounds as set out in clause 3.3.
A right of appeal exists for anyone who is refused membership. Any appeal shall be determined by the Management Committee.
The Club is committed to promoting a supportive and inclusive culture for all our members and visitors. The Club ensures that no person shall experience discrimination on the grounds of race, colour, nationality, religion, ethnicity or national origin, age, gender reassignment or parental/marital status, sexual orientation or disability.
The Club is committed to encouraging the highest ethical standards. All individuals involved in the club will conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.
The Club shall, at an Annual General Meeting, elect a President, a Vice-President, a Secretary, a Treasurer, a Match Secretary, two Auditors and a Selection Committee.
The President shall preside at all meetings of the Club, or if absent, the Vice-President, or in the absence of both, any member elected by the meeting. The President can attend Selection Committee meetings but has no vote on their decisions unless specifically asked by the Selection Committee.
The Secretary shall keep a Minute Book in which all transactions of the Club shall be entered. The Secretary shall conduct all correspondence of the Club and keep a Roll Book of the membership of the Club. In that Roll Book the names and addresses of the members shall be entered.
The Treasurer shall keep an account of all intromissions, which shall be submitted to the Auditors for audit at the end of each financial year and a report shall be given at the following Annual General Meeting of the Club. All monies shall be paid into a “General Account” bank account in the name of the Club and to be operated on by a cheque signed by any two of the following: President, Vice-President, or Treasurer. The finances of the bar shall be transacted through a separate account “Bar Account” which shall be operated on the same manner as the “General Account”.
All debts (of £5 or over) due on either of these accounts shall be receipted.
The books of the Secretary and Treasurer shall be open to inspection by the Management Committee at all meetings.
COMMITTEES OF MANAGEMENT
The affairs of the Club shall be conducted, subject to the Rules, by:
A Management Committee, consisting of the President, Vice-President, Secretary, Treasurer, Match Secretary and five members, elected at the Annual General Meeting of the Club. The Immediate Past President shall be an ex officio member of the Management Committee for a period of one year.
The green shall be under the exclusive control of the Management Committee. Any member of that Committee shall have the power to determine when the green is unfit for play.
The Management Committee shall have the power to negotiate loans if the occasion arises.
A Match Committee, consisting of the President, Vice-President, Secretary and Match Secretary.
A Selection Committee of no fewer than four members, elected at the Annual General Meeting of the Club, who shall have total control over all team selections outwith “friendly” matches.
ALL members of the above Committees shall retire at the Annual General Meeting of the Club but be eligible for re-election.
At all General meetings, not less than 25% of the membership shall form a quorum. The Secretary shall inform the meeting of the required number at the time. The Chairperson to have a deliberative and casting vote and all other members present to have one vote each. The signature of the President of any meeting to be binding as to the accuracy of the minutes.
6.2 Five members of the Management Committee, four members of the Match Committee and two members of the Selection Committee shall form a quorum for each respective committee.
The following categories of membership exist:
7.1 Ordinary Membership which means any individual who is a member of the Club by virtue of having paid the required Annual Subscription Fee, such subscription fee having been set at the Annual General Meeting of the Club.
7.2 Honorary Membership which means on recommendation of the Management Committee it shall be competent at any Annual General Meeting of the Club for two-thirds of the members present to confer the distinction of Honorary Member on any member who may be regarded by the meeting of being worthy of such honour. Such Honorary Members shall be subject to the authority of the Management Committee and may have their privileges suspended or revoked at any time. They shall retain the same voting rights a member.
7.3 Social Membership which means persons who shall be entitled to all the privileges of an ordinary member except that they shall have no voting rights, shall not serve on the Management Committee and shall have no rights on the bowling green except as a “visitor”. They shall be subject to the authority of the Management Committee and may have their privileges suspended or revoked at any time.
The Annual Subscription shall be set at the Annual General Meeting of the Club. Subscriptions payable to the Treasurer within a period of 14 days following the Annual General Meeting or by instalment arrangement between the member and the Treasurer.
CALLING MEETINGS: ANNUAL GENERAL MEETING
The Annual General Meeting of the Club shall be held on such date as the Management Committee may, but not later than the third week in March, for the purposes of considering the Annual Report and Balance Sheet, electing Office Bearers and transacting any other competent business.
9.2 To allow the Agenda to be drawn up Notices of Motion should be presented, in writing, to the Secretary, no later than the first week in February.
9.3 The Secretary shall, at least seven days before this meeting give intimation to each member by circular.
9.4 A Special General Meeting may be called at any time at the request of the President or on a requisition signed by ten members being sent to the Secretary. The requisition and notice calling the meeting shall state the business for which the meeting is being called. No other business shall be discussed at that meeting. At least seven clear days’ notice of any General meeting shall be given by posting on the Club Noticeboards.
MANAGEMENT COMMITTEE MEETING
10.1 The Management Committee shall meet during the playing season at least once in each month for the dispatch of all competent business.
10.2 The President, Vice-President or any three of the Management Committee shall at all times have the power to direct the Secretary to call a Management Committee meeting.
PRIVILEGES & RESPONSIBILITIES
11.1 Each new member, excluding Social Members, shall receive a set of keys and a copy of this Constitution and the Rules of the Club.
11.2 Members desiring the use of the green or a part thereof for a private match must seek prior written approval from the Management Committee.
11.3 The Management Committee MAY permit, for reasons of practicality, a “Senior Section” to operate within the Club. The “Senior Section” consisting of members aged 60 or over who generally, but not wholly, play their bowls on weekday afternoons will normally be granted the following privileges: the right to appoint “Senior” equivalents to those officials operating within the Club as a whole, namely a “Senior Chairperson”, a “Senior Secretary”, a “Senior Treasurer” and a “Senior Committee”. Those members so appointed will perform duties solely for the “Senior Section” equivalent to those described in section 7 of the Constitution. The Management Committee reserves the right to suspend or withdraw these “Senior Section” privileges at any time and remains the ultimate authority in the Club.
11.4 In the event of a change of residency a member shall notify the Secretary within 14 days of the change.
11.5 Unless written intimation of resignation is received by the Secretary not later than 1st February in any year each member shall be held as continuing their membership and may be liable for payment of the Annual Subscription as agreed at the subsequent Annual General Meeting of the Club.
11.6 Property belonging to anyone who has ceased to be a member of the Club should be removed from the Clubhouse. All property belonging to anyone who has for TWO YEARS ceased to be a playing member and which has been left in the Clubhouse shall become the property of the Club and be disposed of as the Management Committee shall direct after notice has been sent to the member or their representative.
CONTRAVENTION OF RULES
12.1 The Management Committee shall have power to suspend or expel from the Club any member who shall, in the opinion of the Management Committee, wilfully act contrary to these rules or shall by some conduct or otherwise make themselves obnoxious to the members or give any other cause which renders that person unfit to remain a member.
12.2 Before exercising clause 12.1, the Management Committee shall give notice in writing to such person and shall afford that person an opportunity of showing cause why they should not be suspended or expelled, provided always that a motion to suspend or expel a member from the Club shall require a majority of two-thirds of the members present and voting at a meeting of the Management Committee specially summoned for the purpose of considering the conduct of such member.
LAWS OF THE GAME
The Laws of the Green shall be those adopted from time to time by Bowls Scotland. Any player who, after being warned, persists in playing in a manner damaging to the green shall be reported to the Management Committee.
The Club shall be bound by the Licensing (Scotland) Act 2005. No member of the Management Committee and no manager or servant employed in the Club shall have any personal interest in the sale of excisable liquors therein or in any of the profits arising therefrom.
NATURE OF BUSINESS
The Club is a non-profit making organisation. All profits and surpluses will be used to improve the Club’s facilities. No profit or surplus will be distributed other than to another non-profit making body or to members on winding up or dissolution of the Club.
ALTERATION TO RULES
No alteration shall be made in the Constitution and Rules except at an Annual General Meeting of the Club or at a Special General Meeting called for that purpose, and then only when supported by two-thirds of members voting. By-laws approved at Annual or Extraordinary General Meetings shall be posted on the Club Notice Board.